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Payroll Software Features That Benefit Small Businesses

Payroll Software Features

Introduction 

Payroll software for small businesses is a robust tool that allows employees to track work hours, attendance, and verify timesheets. Well, running a small business can be quite daunting as it requires one to be liable for almost everything, including back-office operations to salesforce success. To expand your small business, engaging in a payroll software solution is seemingly one of the greatest choices you can rely on to strengthen the foundation of your business.

So why do small businesses need payroll software? See, the task of paying employees on time, ensuring they get employee benefits, and tracking their vacation time can be quite overwhelming. To avoid such tasks, most small businesses are hiring payroll professionals manage such tasks. Small business software is specifically designed for business owners with limited human resources and payroll experience.

To adopt this new system, one must first understand the size of the company, budget, and organizational requirements. A payroll software system allows you to calculate deductions and can also integrate with a time tracking system. But what are the key functions of payroll software? Which features do they offer and how can it benefit your small business?

Well, this article aims to explore some of the critical features that payroll software can perform for your small businesses. Buckle up and read on!

Employee decision support system 

This feature allows employees to view their attendance reports and timesheets. It’s an excellent choice for remote work teams that necessitate better oversight of their personal payment info and records. For instance, employees are allowed to change their banking info as well as request a manual review of the last pay period whenever they feel something is missing. This is more likely to benefit the HR team as it limits the need for them to handle rudimentary jobs. Simply put, employee’s decisions are supported with the main aim of meeting their expectations.

Time-off Tracking

Reliable software solutions offer time-off tracking to allow every employee to monitor clock in/out and performance. The time tracking application is designed to measure staffer’s productivity. For instance, it allows every employee to see the time spent on specific tasks and the days they missed. This way, they can evaluate idle and productive hours, allowing them to make the most of each workday.

Payroll Tax Management

Ideally, the right payroll system should be able to input crucial data so that staffers are always in compliance. It should have the ability to file taxes on behalf of small businesses with the right government agencies every time payroll is processed. Payroll software automatically updates tax data based on the staffer’s circumstances and location. This makes it effortless for employees to manage taxes. 

ACA compliance

Unique payroll software should be able to adapt to changing tax laws as well as file taxes on time. While complex calculations, manual tracking, and working on payroll tax administration can be cumbersome, payroll professionals are capable of calculating deductions accurately whilst keeping the business compliant. It offers instant solutions to your every need, keeping in mind that Small businesses mainly invest in such systems to reduce compliance risks. 

Employee documentation

Good payroll software has access to all the crucial information of employees which can be traced with the click of a button. With the right documentation, it becomes effortless for employees to look up paycheck history, make inquiries, check compensation, and view stubs. It also minimizes human traffic and queries at the HR office desk. For instance, with supporting documentation, employees can prove that a certain amount was withheld at a certain payday, preventing costly fees or penalties.

Automatic salary changes 

This feature allows any changes made in the employee payslip or timesheet to be reflected across the system so that employees don’t have to manually clock in. The system automatically tabulates their work hours and adds them to the total so that employees can view digital copies and ensure everything is accurate and up-to-date.

Hiring & Onboarding

Undoubtedly, many small businesses invest in payroll systems with the need to make the most of their human resources. By implementing payroll software, you get more time for other tasks, including hiring new employees and helping them through the onboarding process. This way, they don’t have to spend most of their time correcting mistakes, inputting, or collecting payroll data.

Wrap up

Payroll software helps small businesses stretch their available resources and boost employee accountability. Another notable perk is that it allows them to alleviate the workload for the HR teams as the system automates many of the tasks so that they focus more on other vital tasks. If you’re looking for tips to kick-start your vendor search, check out our exclusive online directory. 

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